Administration › Attachments Library › Repositories › Create a Repository

Create a Repository

Depending upon your organization needs, you can have one large repository or several small ones. Moving or combining repositories is simple because all the attributes about a repository are defined in the repository record.

Follow these steps:

1. Select Attachments Library, Repositories on the Administration tab.

   The Repositories page opens.

2. Click Create New.

   The Create New Repository page opens.

   Note: If you are the service provider, select the appropriate tenant from the Create New Repository page. The public (shared) option makes the repository available for all tenants.

3. Complete the Repository Fields as appropriate.
4. Click Save.

   The repository is created.

Repository Fields

The following fields are used to edit or create a repository.

Name

Specifies the name to uniquely identify the repository. For example, Incident Images repository can store all the images that are related to an incident.

Repository Type

Indicates the type of content that is stored in the repository. For example, to store image attachments, select Images.

Default

Indicates whether this is the default repository for the specified repository type. For example, when the user is creating the incident and user wants to attach an attachment to the incident, the default repository is displayed for the selection. You can only set one repository to default.

File Limit Size (KB)

Specifies the maximum size of file, in kilobytes, that a user can upload to the repository.

Upload Path

Specifies the full root directory path or the UNC path where files uploaded to the repository reside.

UNC Credentials

Specifies the credentials to access the UNC path specified in the Upload Path field. Click UNC Credentials to open the Credentials Search page.

• If you have already created the credentials to access the specified UNC path, search using the fields and select the credentials.
• If you want to create the credentials, click Create New. For more information about creating credentials, see the Create UNC Credentials topic.

Background Services

Specifies the background server services for the servlet path and rep_daemon.

None

Indicates that the background server is not used for the servlet path or for the rep_daemon. If you select this option, enter the values for Servlet Server and the Repository Server fields.

Servlet Only

Indicates that servlet is hosted on the background server. If you select this option, the Servlet Server field is auto-populated with Background Server value. Enter the value for the Repository Server field. If the background server shuts down and if the standby server is promoted as the new background server, the Servlet Server field is populated with the new background server value.

Daemon Only

Indicates that the rep_daemon is running on the background server. If you select this option, the Repository Server field is auto-populated with Background Server value. Enter the value for the Servlet Server field. If the background server shuts down and if the standby server is promoted as the new background server, the Repository Server field is populated with the new background server value.

Servlet and Daemon

Indicates that background server is used for the servlet path and the rep_daemon. If you select this option, Servlet Server and Repository Server fields are auto-populated with the Background Server value. If the background server shuts down and if the standby server is promoted as the new background server, these fields are populated with the new background server value.

Servlet Server

Specifies the server where the servlet is running.

Repository Server

Specifies the server where the rep_daemon is up and running.

Archive Type

The archive and purge action to be taken on the contents of the repository.

None

No archive and purge process is performed.

Archive and Purge

The historic records are written to the file specified in the archive field and purged from the database.

Purge Only

The historic records are purged from the database, but are not written to the archive file.

Archive Path

Specifies the directory path or the UNC path to which files in the repository are moved during the archive process.

UNC Credentials

Specifies the credentials to access the UNC path. Click UNC Credentials to open the Credentials Search page.

• If you have already created the credentials to access the specified UNC path, search using the fields and select the credentials.
• If you want to create the credentials, click Create New. For more information about creating credentials, see the Create UNC Credentials topic.

Prohibited File Types

The file extensions that users may not upload to the repository.

Note: If the value in this field begins with an exclamation point (!), these file types are allowed in the current repository. For example, a value of jpg,gif in the list denotes that files with .jpg and .gif extensions are prohibited in the repository. However, a value of !jpg,gif denotes that only files with .jpg and .gif extensions are allowed in the repository.